Effective meetings depend on quick access to relevant documents and resources. Board portals streamline the collection, distribution, and tracking of meeting packs, thereby saving time and resources for the board members and administrators.
Modern board management tools facilitate real-time collaboration across multiple devices, platforms and locations this hyperlink to enable board members to take a more active role in governance both inside and outside the meeting room. They also have built-in eSignature technology that not just supports remote and hybrid meetings, but also confirms authenticity digitally, for added security.
Board-level documents are among the most sensitive information in any organization. This is why it’s essential that your board portal allows for immediate updates so that each board member is working with the most up-to-date version. This will ensure that your board doesn’t waste valuable time discussing the correctness of a document.
Your board portal must provide a central storage location for documents and other files so that board members don’t need to comb through a mess of email threads that are outdated and quickly dated or look through physical meeting packets. The software you use for your board should allow users to view agenda items and meeting times on their dashboard so they don’t have to waste time trying to find the information or keep track of important dates.
You can put together meeting materials in minutes and not days using the best board portals. With templates, the ability to duplicate agendas from the past, and calendar integrations that reveal the board members’ availability in real-time your board will be able to save time on administrative tasks and focus more on the business they run.
