A scalable and reliable virtual dataroom is a vital tool for M&A deals and other collaborations requiring secure sharing of files. The best VDR software will allow you to close deals faster as well as reduce risks and improve document management within teams.
Find a user-friendly interface that is easy to master and use. The best virtual data rooms prioritize UX design to make it easier to complete core tasks like importing as well as searching, displaying, and managing documents. Dashboards that are customizable and based on roles ensure users see only the tools they require to get their job done. Mobile optimization is the key in allowing access to the system while when on the go.
To ensure data privacy, strong encryption and security features must be present. Check for 256-bit SSL and AES encryption to secure the files while they are in transit and in rest, and also two-factor authentication and custom watermarks. Look for granular permissions according to roles, documents and folder levels as well detailed activity logs that show who downloaded, viewed and shared files.
The best virtual data rooms have been designed to ease secure collaboration. They are designed to support teamwork on multiple devices, provide straightforward project management, and a dedicated customer service and have a low learning curve for beginners. They provide advanced search capabilities and an impressive annotation feature that allows you to add notes on documents which are only visible only to you (not other users who are viewing the document). If your company is involved in the processing of huge amounts of data, you need to find a solution which allows you to export your files in bulk.
